INFORMATIONS

Your report must be serious and genuine. It may have consequences for individuals or for the company.

The admissibility of your report will be assessed in order to determine whether:

The reported facts are sufficiently serious
The reported facts are harmful
The reported facts breach the law, regulations or the Code of Conduct
The reporting person has personally witnessed the situation
The report is made in good faith and without any personal interest
Supporting documents may help substantiate the report

Types of reports

Conflicts of interest, corruption and influence peddling
Discrimination and harassment
GDPR breach
Environmental pollution
Health, safety and hygiene at work
Breach of laws, regulations or the public interest
Financial or accounting fraud
Other:…

GUARANTEES

The confidentiality of the identity of the whistleblower, the persons concerned and any third party mentioned in the report is guaranteed.
Information enabling the whistleblower to be identified may not be disclosed without their consent. However, it may be transmitted to the judicial authorities in certain cases.
Where the persons responsible for receiving or handling reports are required to report the facts to the judicial authorities, information identifying the whistleblower may also be communicated to them. In such cases, the whistleblower will be informed.
Whistleblowers benefit from a protection regime and may not be subjected to any retaliation.
Whistleblower Guide - 2023

RESPONSIBILITIES

A person who submits a report is not criminally liable provided that the disclosure of the facts is necessary and proportionate, complies with the reporting procedure and meets the definition of a whistleblower.
Reports are handled by a competent and qualified officer.
The integrity and confidentiality of the information are strictly guaranteed.

Reports are retained only for the time strictly necessary to process them and to protect the whistleblower, the persons concerned and any third parties mentioned.

I have read and understood the above information *

Our commitment

COLIN promotes an environment in which open and honest communication is the rule, not the exception. We want you to feel comfortable approaching your line manager or supervisor if you believe that breaches of policies or standards may have occurred in certain situations. 

If you prefer to make a confidential and anonymous report, we encourage you to use this whistleblowing system. If you so request, the information you provide will be transmitted to us on a strictly confidential and anonymous basis. You have our assurance that your statements will be taken into account. 

This whistleblowing system is not an emergency service.
Do not use this website to report events or incidents that pose an immediate risk to human life or physical property. Reports submitted through this service may not receive an immediate response. If you require urgent assistance, please contact the local authorities directly.

How do we protect your personal data and identity?

No information about your identity is provided to the officers responsible for handling reports, unless you choose to include it voluntarily.
Your message may be automatically modified to protect your identity. You may choose to have punctuation removed and all words converted to lower case.
All transmitted information is encrypted end-to-end and therefore remains secure.

What you can do to protect yourself:

Use a private network and/or device rather than one provided by your employer.
Preferably, do not connect from devices (smartphone, computer, etc.) provided by your employer.
Avoid expressions or abbreviations that could identify you.

I wish to proceed with a report *

How would you like to submit your report?

Whatever your choice, your report will be handled securely and confidentially.

Please try to provide as much detail as possible.

1. Would you like to remain anonymous?

(an anonymised email address will be required in order to process your report)

Yes No

2. You are:
An employee or former employee An external service provider (customer, supplier) A third party with no direct relationship with the company

3. How to contact you:

4. Person or situation you wish to report

(e.g. surname, first name, department, job title)

5. Describe and summarise the facts (who, what, when, where?)

Please provide all relevant details regarding the situation you are reporting, including where witnesses may be found and any other information that may help to assess and resolve the matter.

Take your time and provide as much detail as possible.

It may be important to know whether you are the only person aware of this situation.

6. If you have a document or file supporting your report, most common file types can be uploaded: Office files (XLS, XLSX, DOC, DOCX, PPT, PPTX), all image formats (JPG, JPEG, GIF, etc.) and PDF files. (Multiple images possible, limited to 10 MB per file)

On-screen message: You are about to submit your report to the monitoring team. By submitting this form, you accept the conditions governing the use of the information provided and confirm the accuracy of the facts reported.

I confirm that I have read and understood the whistleblowing and reporting procedure. I confirm that I am submitting this report in good faith and without any personal interest.

I consent *

* Fields marked with an asterisk are required.

The information concerning you is intended for Colin Groupe. It will be used strictly for professional purposes. You have the right to access, modify, rectify, and delete data concerning you (Art. 34 of the French Data Protection Act). To exercise this right, please contact Colin Groupe - ZA 67170 Mittelhausen.